RULES & BYE – LAWS

(I) PREAMBLE

The Association of Medical Consultants, Bombay has been established for Medical Consultants having Post-Graduate qualifications in Modern Scientific Medicine (Allopathy); who are practicing their respective specialties with a view to promote their solidarity, efficiency and welfare and to improve and safeguard their interests and conditions of services keeping in mind, giving better quality of medical health services to the public. (Family physicians are excluded)

(II) CLASSES OF MEMBERSHIP

(A) Full Members:
a) Ordinary Members
b) Life Members
c) Patrons

(B) Associate Members:
a) Medical Consultants outside the area of Jurisdiction
b) Student Members

(C) Affiliation of other Medical Organizations

(A) FULL MEMBERS:

Any eligible Medical Consultant, practicing or residing (or serving or having attachment to any Hospital) within the area of Jurisdiction of the Association, may be admitted as a FULL MEMBERS by the Managing Committee on receiving his application over a prescribed form.

(a) ORDINARY MEMBER:

He shall be considered as an Ordinary Full Member, if one chooses to pay the prescribed membership fees on Yearly basis.

(b) LIFE MEMBER:

He / She shall be considered as a Life Member if one chooses to pay the prescribed Life Membership Fees.

(c) PATRONS

Any eligible Consultant within the Area of Jurisdiction of the Association, who desires to patronize the Association, may be admitted as a PATRON by the Association, on his making an application on a prescribed form along with the PATRONSHIP Fees. His privileges will be at par with those of the Life-Members of the Association.

(B) ASSOCIATE MEMBERS:

(a) MEDICAL CONSULTANTS:

Any eligible Medical Consultant, who is neither practicing, nor residing or serving nor having any attachment to any hospital within the Area of Jurisdiction of the Association, may be admitted as an Associate Member of the Association by the Managing Committee, on receiving his application over a prescribed form with the prescribed fees.

(b) STUDENT MEMBERS:

Any eligible Post-Graduate Medical Student may be admitted as a STUDENT Member by the Managing Committee, on his making an application for membership to the Association, on a prescribed form, with the prescribed fees.

(C) AFFILIATION OF OTHER MEDICAL ORGANISATIONS (Amended as of March 2004)

In order to serve the Aims and Objectives of the Association effectively and widely, and to make the Association more dynamic, the Managing Committee of the Association is empowered to affiliate consultants’ associations / organizations having similar aims and objectives in areas / regions outside the jurisdiction of AMC i.e. outside Mumbai, Thane & Navi Mumbai.

Such request for affiliation must be accepted by the AMC after carefully scrutinising the written request and desire of the concerned association / organisation for such an affiliation with the AMC. On granting of affiliation, the official letter heads of the Association/ organisation (hereafter called the Affiliate organisation) may display its affiliation with AMC, Mumbai and the AMC official letter heads would display the names of various affiliated organisations.

The affiliate organization shall pay 40% of AMC, MUMBAI life membership fee per member to the Association of Medical Consultants, Mumbai as one time contribution to its corpus fund.(amended on 18-09-2011)

The Managing Committee of the AMC shall evolve from time to time functioning guidelines for working relationship with such Affiliate organisations. The Eligibility Criteria of Affiliate organisation shall be as under:

Eligibility Criteria of Affiliation:

  • 1. Hundred percent of the total membership strength of an Affiliate organization must be constituted by the Associate Life-Members of the AMC.(amended on 18-09-2011)
  • 2. Office Bearers of the Affiliate organisation viz. President, President-Elect (if any), Vice President, Secretary, Treasurer, Joint Secretary preferably be the Associate Life Members of the AMC at the time of their elections to the above posts.
  • 3. A total of 25 Consultants must constitute the minimum strength of such Affiliate Unit.

Explanation:-

  • Though the Constitution has recommended the affiliation, the criteria of granting affiliation need to be clearly defined in the Constitution.
  • A large number of Consultants’ Associations in the Areas outside the jurisdiction of AMC have expressed their desire to get affiliated with the AMC to derive benefit from the experience of the Association.

B Units:

In order to serve the Aims and Objectives of the Association effectively and widely, and to make the Association more dynamic, the Managing Committee of the Association is empowered to affiliate consultants’ groups from medical establishment in their area of jurisdiction of the AMC.

Such request for affiliation must be accepted by the AMC after carefully scrutinising the written request and desire of the concerned group for such an affiliation with the AMC. On granting of affiliation, the official letter heads of the group (hereafter called the Affiliate Unit) may display its affiliation with AMC, Mumbai and the AMC official letter heads may display the names of various Affiliate Units.

The Managing Committee of the AMC shall evolve from time to time functioning guidelines for working relationship with such Affiliate Units. The Eligibility Criteria of Affiliate Units shall be as under:

Eligibility Criteria of Affiliation:

  • 1. At least 90% of the total membership strength of an Affiliate organization must be constituted by the Associate Life-Members of the AMC.
  • 2. Office Bearers of the Affiliate unit must be the Life Members of the AMC at the time of their elections to the above posts.
  • 3. A total of 10 Consultants must constitute the minimum strength of such Affiliate Unit.

(III) ADMISSION OF MEMBERS

Any eligible medical consultant desirous of becoming a member of the A M C shall apply on a prescribed form and submit the same duly filled up with all the necessary details along with the Cheque/Draft/Bank-Order towards his subscription and entrance fees as prescribed by the AMC modified from time to time and agree to abide by all the rules and bylaws of the AMC. All cash transactions shall be refrained from except in Petty amounts.

The Scrutinizing Committee of the A M C comprising of the President Elect, Imm. Past President and Hon Secretary will scrutinize the application within seven days of it being received in the office and if found acceptable and eligible the Committee shall inform the applicant within a week of his being accepted as a provisional member of AMC, such a provisional member will enjoy all the privileges of the regular members subject however to a final ratification of his membership by the MC in its next meeting when he becomes a full fledged member of the A M C

Should such a provisional member be not ratified by the M C with suitable explanation to that effect, the provisional member will cease to remain on the rolls of the AMC Membership list and the fees of membership shall be returned minus any admission fees retained as an administration expense.

Should a medical qualification submitted by the applicant be the sole criterion for granting membership to the association and should such a qualification be struck of the notified list by the regulatory or competent authority, such a membership shall stand automatically cancelled and all fees paid will be forfeited. (Amended as on 29th March 2009)

(IV) TERMINATION OF MEMBERSHIP

[A]

  • The membership of the Association will cease when the member resigns or on the demise of the member.
  • If any member fails to pay the subscription for more than a year, in spite of registered notice to pay the dues within fortnight, he/she shall cease to be a member of the Association.
  • The name of any member may otherwise be removed from the register of members and will cease to be a member of the Association on account of any misconduct misdemeanor or any other cause deemed to be good and sufficient enough by the Managing Committee.
  • Termination of Membership for Detected non-Eligibility: On receipt of written authentic information from any member of the Association, questioning the eligibility of a member. Hon. Secretary shall proceed to make necessary inquiry and place his findings before the Managing Committee for necessary action.

[B] PROCEDURE FOR REMOVAL AND READMISSION ON ACCOUNT OF ANY DEROGATORY ACTION.

I) Removal:

  • (a) Whenever it comes to the knowledge of the Managing Committee that a member of the Association has been alleged to have committed an act or acts derogatory to the dignity of the profession or Association, it shall call upon the member to furnish in writing a full explanation of the act or acts alleged against him, and also to attend the meeting of the Committee in order to supplement his explanations.
  • (b) If on due and proper inquiry, the Managing Committee is satisfied that the member has committed the act or acts alleged against him, he should be given an opportunity of tendering an apology or resignation in the event of a failure by the member to comply with the same, the Managing Committee shall convene an extraordinary meeting of the Association and place before it full particulars and results of the said inquiry.
  • (c) 50 members shall form a quorum for such and extraordinary meeting. In the absence of quorum the meeting shall stand adjourned for half an hour. If there is no quorum after that, the meeting shall be re-convened after two weeks and within three weeks.
  • (d) The extra-Ordinary meeting after hearing the member, or in case if he fails to attend, as the case may be, shall determine whether he has committed any act or acts alleged against him by the votes of majority of three fourths of the members present, by a resolution. If a resolution of the proof of the act or acts is passed as above, the meeting shall proceed to consider whether his name shall be removed from the register, if this resolution is carried by a majority of three fourths of the members present, his name shall be forthwith struck off and he shall be informed accordingly by the registered post. He shall cease to be a member of the Association from that particular date.

ii) Readmission of such a member:

On expiry of a period of Two Years, or thereafter ; the member may apply for re-admission, if he/she so desires provided his / her application is supported by SIX members of the Association testifying about his/her conduct during the intervening period being satisfactory. The Managing Committee then shall decide on his application.

(V) REGISTER OF MEMBERS:

  • (a) The Association shall consist of members, whose names are on the “Register of Members”, containing their names, addresses, qualifications, places of practice and telephone numbers, if any. The names of the new members, admitted by the Managing Committee shall be added to the Register of Members from time to time. Similarly, those members who resign their membership, or whose names may be deleted by the Managing Committee on account of (a) non-payment of dues, or
  • (b) on account of death of the member or (c) on account of Removal of Membership arising out of a Derogatory action of any member, (To be finally determined and confirmed by the General Body, as per existing Rules), will be deleted from the Register of Members after confirmation of such a deletion by the General Body of the Association, in accordance with the existing provisions in Rules of the Association.
  • (b) If any such member (except a member who is dead) is reinstated, or if the said member is readmitted by the Managing Committee, as per the existing Rules (in anticipation of confirmation by the General Body), his name will be re-entered in the Register of the members.
  • (c) All new admissions, or deletions or removals or re-admissions shall be in accordance with the Rules & By-Laws and amendments as may be prescribed from time to time.
  • (d) The Register of the Members shall be open for inspection by any member of the Association by a previous notice of seven days in writing.

(e) Eligibility: (Amended as of March 2004)
{i} Any medical Consultant, possessing a basic Medical qualification, defined in the Indian Medical Degree Act of 1916; and duly registered under the Indian Medical Council Act as amended from time to time, by any of the State Medical Councils of India, after getting registration with the Maharashtra Medical Council and ALSO possessing a Post-Graduate Qualification in Modern System of Scientific Medicine (Allopathy) and practicing exclusively as a Consultant – who is either residing and / or serving and / or practicing his/ her specialty, or is attached to any institution situated in the area of jurisdiction of the “Association”, defined above at article (2) of this constitution, is eligible to apply to the Association for “FULL-MEMBERSHIP”.

“The Post Graduate Degree holders in all the Specialties of Dentistry, recognized & approved by the Dental Council of India and practicing as Specialists, are permitted to join A.M.C. as a full fledged member with immediate effect”. (As amended on 29th March 2009)

[ii] Any Medical Consultant, who possesses the necessary academic qualifications for eligibility as defined in the above Para [i], but is neither residing, serving, practicing, or is having any attachments to any institution situated within the above defined area of jurisdiction of the Association, at article (2) of this constitution, is eligible to apply to the Association for ” ASSOCIATE-MEMBERSHIP”.

[iii] Any Post-Graduate Medical Student, possessing a basic Medical Qualification defined in the Indian Medical Degrees Act of 1916, and duly registered under the Indian Medical Council Act, as amended from time to time in any of the state Medical Councils of India, and residing or studying in the area of jurisdiction of the Association as described in Article (2) of this constitution, is eligible for ” STUDENT MEMBERSHIP”

(VI) REINSTATEMENT OF A MEMBER ON OTHER COUNTS :

Any member whose name had been deleted from the register due to any reason, (except the deletions on account of misconduct or misdemeanour) can reapply for the membership provided all the past dues (if any) are cleared and shall remit fresh admission fees, and provided the Managing Committee and later the General Body approves his readmission.

(VII) FORMATION OF AMC-INDIA

“To extend and enlarge the scope of activities, benefits and services of AMC, Mumbai to every part of India; we constitute an all India Association of Medical Consultants & suitably name it as AMC-INDIA.” (As incorporated on 29th March 2009)

“The Board of Trustees of AMC, Mumbai are authorized to along with Drs. Suresh Rao, Bipin Pandit, Ketan Parikh, Umesh Oza, Arshad Gulam Moh’d & Anand Parihar to work out the formalities & modalities vis-à-vis AMC-INDIA, subject however to the condition, that, at all the times, such an All India Body shall have it’s Head Quarters within the geographical limits of the Greater Mumbai.”(As incorporated on 29th March 2009)

“The incumbent and/or incoming Managing Committee along with the Trust Board of AMC are authorized to release & make available a sum not exceeding Rs. 100/- per member from the existing Corpus of AMC, to constitute a nucleus of funds for the proposed AMC-INDIA. This contribution shall later be appropriated towards the Determined Sum per existing AMC-Mumbai Member, as his/her contribution to Corpus of newly formed AMC-INDIA.” (As incorporated on 29th March 2009)

(VII) MANAGING COMMITTEE

(a) The Managing Committee of the Association shall consist of:

The Managing Committee of the Association shall consist of The President, TWO Vice Presidents, President Elect, Hon. Secretary, Hon. Treasurer, 2 Joint Secretaries, One Joint Hon. Treasurer, 20 Area Representatives (distributed in proportion to the Membership strength in different areas and to be revised every 5 years beginning from the year 2004-2005 as per the electoral roll), Immediate Past President-(Ex-Officio Member), Chairman of all Cells, Zonal Directors & Trust Board Members. (As amended on 29th March 2009)

Nomination of the Zonal Directors:

The managing committee shall propose an eligible candidate/s for the post of Zonal Director of that constituency which must be ratified by the general body. The Zonal Director shall be appointed for a period of Three years. (Amended on March 2005).

Eligibility for the post of Zonal Director:

The candidate must be either,

A. Past President or (B) Must have completed five years either or as an

  • (a) Office Bearer
  • (b) Managing Committee Member
  • (c) Combination of Office Bearers and managing Committee member.

The candidate shall have no dues at the time of being nominated. (Amended on March 2006)

“In case a suitable candidate is not available as per the constitutional criteria, the president, in consultation with the managing committee, will have the discretion to choose a suitable person on ad hoc basis. He should be a managing committee member currently or in the past. This ad hoc post of Zonal Director will have tenure of up to the next AGM. The same person shall be eligible for re-nomination. (Amended on March 2007).

Procedure for Election:

Election when indicated and needed for one or any or all of the following posts of :

  • 1. President Elect
  • 2. Two Vice-Presidents
  • 3. One-Hon. Secretary
  • 4. Two-Hon. Jt. Secretary
  • 5. One-Hon. Treasurer
  • 6. One-Hon. Joint Treasurer
  • 7. Twenty Members, will be held at the Annual General Body Meeting or a specially convened General Body Meeting of the Association. (Amended on March 2006 & on 29th March 2009).

ZONES OF AMC:

  • 1. Bombay -South [From Colaba upto Prabhadevi]
  • 2. Bombay-Central [From Mahim, Matunga (CR & WR),Sion, Dadar (E&W), and Prabhadevi]
  • 3. Bombay-North-East [Kurla, Ghatkopar, and Mulund & Chembur]
  • 4. Bombay-North-West [Bandra to Andheri]
  • 5. Bombay-North-West [Jogeshwari to Dahisar]
  • 6. Bombay-North-West [Mira Road to Virar]
  • 7. New-Bombay
  • 8. Thane to Kalyan [Dist-Thane]

“The Zone-wise Managing Committee Membership strength shall be as follows: Mumbai-City: 2,Prabhadevi/Matunga/Sion/Dadar: 2, Kurla/Ghatkopar/Mulund/Chembur: 3,Bandra to Andheri: 5, Jogeshwari to Dahisar: 3, Mira Road to Virar: 1, Navi Mumbai: 1, Thane to Ulhasnagar: 1.” (As amended on 29th March 2009)

(b) Eligibility to contest for election for the Managing Committee members, Office Bearers and President Elect:

Minimum of 12 months membership with the Association, with no dues at the time of filling nomination

Any member of the outgoing Managing Committee (or any subcommittee), including Zonal Directors and Chairperson of Cells, who has not attended at least 60% of Managing Committee meetings, with or without leave of absence SHALL NOT BE ELIGIBLE to contest for any post or be a part of the Managing Committee of the subsequent year.

Exception :

  • a) Absenteeism on medical grounds,
  • b) Reasons which necessitate his prolonged absence being out of city on
          1) Teaching assignment or scholarship or training out of station,
          2) Illness of a dependant family member.
  • c) President-Elect: Constitutionally his next term cannot be challenged since his role is not defined.

Any member, who has been an area representative (Managing Committee Member) for 5 consecutive full terms, whether elected or co-opted, shall not be eligible to contest For the post of AREA REPRESENTATIVE (Managing Committee Member) for the subsequent 1 year. However, he/she shall be eligible to contest for the post of an Office Bearer, as per the prevailing eligibility criteria, rules and regulations and also be eligible to contest for the Area Representative Post after this one year ineligibility clause.

Election for the post of President : (Amended as of March 2012)

  • A) President will be elected in the event of the resignation / demise of the incumbent President within 9 months of his office term.
  • B) Resignation or demise of the President-elect if the said event has occurred after the notice of the AGM has been circulated.

The criteria for the post of the President shall remain the same as for the President Elect.

The Seniority of the 2 Vice Presidents, shall be decided by the following criteria:

  • a) Consensus among the two Vice Presidents: (Most desirable)
  • b) If there has been an election for the post, then the candidate polling the higher votes,
  • b) If any one of the two has been a Past President
  • c) The higher number of Office Bearers’ Posts held
  • d) The higher number of Managing Committee Posts held
  • e) Age of the person.

The same criteria and procedure will be applicable in the event of resignation of any office bearer. The seniority criteria for the Joint Secretaries will be same as that of Vice Presidents.

For the Post of President Elect and Vice President :

Minimum of 2 years of holding office bearers post with no dues at the time of filling nomination.

The eligibility for the post of the President Elect and Vice President will be at least two year’s of Office Bearer’s post, of which at least one will be that of Secretary, Treasurer, Joint Secretary or Joint Treasurer. (Amended as of March 2011).

For Office Bearers post (other than President Elect and Vice President)

Minimum of 2 years in the Managing Committee of the Association in the past is mandatory to be eligible with no dues at the time of filling nomination.

The following posts will constitute “Office Bearers”: [1] President [2] President – Elect [3] 2 Vice-Presidents [4] Hon. Secretary [5] 2 Hon. Joint Secretaries and [6] Hon. Treasurer [7] 1 Jt. Treasurer and 8 Imm. Past President (Ex-Officio)

Any member of Association having completed two term of one year each in the managing committee of the Association in the past can be nominated or apply for post of office bearer with no dues at the time of filling nomination. (Amended as of March 2006).

Amended as of March 2012:

Members of the Managing Committee, once elected to any post are expected to complete their tenure of the post. In case any member resigns from a post elected to, he/she shall not be eligible to contest for any post in the managing committee for a period of 3 years subsequently.

“The Editor, Office Secretary and the Programme Committee Chairman shall be nominated by the president in consultation with the Managing Committee. The eligibility for the selection of these two posts shall be the same as that of an office bearer’s post i.e. minimum of two years in the Managing Committee of the Association in the past. The Editor’s post (The GRASP and Website) and Programme Committee Chairperson will be considered as equivalent to the post of the Office Bearer; but for any eligibility to higher posts, two such terms will be considered as one year of Office Bearer’s post. (Amended as of March 2011).

There is no restriction for applying for any number of electoral posts. However, a member can contest for any one managing committee post and / or one office bearers post; otherwise all his nominations will stand disqualified. (Amended as of March 2007).

The person holding Office Bearer’s post can not simultaneously hold a Trustee’s post and vice versa. (Amended as of March 2007).

For Office Secretary Post :

Office Secretary would be nominated from the Managing Committee, with at least one

year experience in the Managing Committee, and this post would not be considered as an office bearer’s post for the purposes of eligibility for President’s post. (Amended as of March 2005).

Nomination of the Office Secretary :

The Managing Committee elected for the year shall elect one member amongst themselves as office secretary. The office secretary shall hold the post for a period of one year but he will not be considered an office bearer. (Amended as of March 2006).

All members of a newly constituted MC including Co Opted Members but excluding the incoming and outgoing Presidents will equally contribute an amount, considered necessary, by the new office bearers, to cover the costs of Hosting all MC meetings during the tenure of MC. It is expressly desired that such contributions be paid by cheque preferably at the very first MC meeting.(28TH MARCH 2010)

All the Past Presidents of the AMC who are Not in the existing MC will hence forth be extended an invitation to attend, participate and vote in all the MC meetings in the current term of Managing Committee. This invitation will be extended by the incoming President on his assuming the office with a formal letter inviting their participation and requesting them to express their willingness, to do so in writing, and also willingness to share the costs of hosting Managing Committee Meetings. (28TH MARCH 2010)

(VIII) ELECTION OF THE OFFICE-BEARERS AND AREA REPRESENTATIVES :

PROCEDURE FOR THE ELECTION :

(a) Not less than 4 Weeks before the date fixed for the holding of The Annual General Body Meeting or Special General Body Meeting, the Hon. Secretary shall sent notice to all the Full-Members of the Association.

All nominations shall be duly proposed and seconded by full members and signed by each of persons thereby nominated in token of his willingness to serve if elected. All such nominations shall be sent to the office of the Association not later than 2 weeks before the meeting upto 4 P.M., in sealed envelopes superscribing thereof as “NOMINATION FORM”

(b) The candidates may withdraw their nomination 10 clear days before the date of an Annual General Meeting.

(c) On the day of the meeting, if it is found that the member of candidates validly nominated is equal to or less than the member of vacancies to be filled, they shall be declared elected by the chairman of the meeting. If the number of candidates is more than the number of vacancies, the meeting shall proceed to elect the required number of members by secret ballot. The chairman of the meeting shall appoint Two Returning Officers, to conduct the election by secret ballot.

NO canvassing of any kind will be allowed at the venue of the Election. Violation of this clause will result in disqualification of the Candidate. All the ballot papers shall bear the signature of the Hon. Secretary or in his absence that of Hon. Jt. Secretary. The Returning Officer shall sign the ballot paper at the time if issuing it to the voting member. Ballot papers without any of the signatures found in the ballot box will be declared invalid.

The ballot box shall remain open for a minimum period of One & a Half Hours; at the end of the meeting, the ballot papers shall be scrutinized and counted by the Returning Officers and the election results will be declared by the Chairman.

If two or more candidates obtain equal number of votes, the Chairman shall have the casting vote in the election.

If the number of validly nominated candidates is less than the number of vacancies, the remaining vacancies shall be filled by the General Body from the floor of the house.

(e) General Rules & By-Laws as applicable to any general democratic elections will be applicable to the elections. In case of any controversy, the Returning Officer shall have a final say.

“a. (1) For the purpose of elections to the post of Managing Committee Members, the MAILING ADDRESS of the members on records at the Association Office on 31st of December immediately preceding the election date, would be valid for area representation for the membership to the Managing Committee (in spite of the fact that the member may be having many other functional addresses). Any application or nomination for the post of Managing Committee Membership from members applying from any other area/s other than that specified (as above) as the MAILING LIST would automatically be invalid.

“A member may contest one Office Bearer post and one Managing Committee Post simultaneously. In the event that the member gets elected to both the posts, he has to automatically vacate the Managing Committee post and a candidate with the next highest no. of votes would be considered as elected for the Managing Committee post”.

The applications for all the nominations would be scrutinized by the Scrutiny Committee consisting of (a) three Trustees, (b) President, (c) Hon. Secretary and (d) President Elect at the time and date as notified in the election notice. The candidates who have applied for the elections may attend the scrutiny committee meeting as observers. The final list of eligible candidates for the declared elections then would be available at the office of the Association (during the routine office hours on all working days) for information of any member.

(d)

    • (I) All members, desirous to vote during the elections are required to be in possession of their VALID AMC-IDENTITY CARDS. The members would not be allowed to exercise their franchise on inability to produce the identity cards on demand by the Returning Officer/s or their authorized agents. The decision of the Returning Officer would be final and binding to all in this matter.
    • (II) The Managing Committee of AMC may allow usage of any of the other types of statutory photo identity cards like: a Voter’s identity card issued by the Election Commission of India, Valid driving license (Issued by the Regional Transport Authority), PAN card (Issued by the Income Tax Authority), Valid Passport of Union of India etc. The notification of such an acceptance would be conveyed to the members, along with the election notice well in advance.
    • (III) Any grievances like: dispute, objections, complaints, observations, reservations etc. on the process of election in general, issuing of ballot papers, voting process, counting of votes, declaration of results, OR ANY OTHER PERTINENT MATTER, should be addressed to the Returning Officer, in writing immediately, and definitely before the declaration of election results on occurrence/ recognition of the grievances. The Returning Officer may not consider any of the above mentioned grievances after the declaration of results.

(IV) In case of any disputes arising out of the election process after the declaration of the results, the President is authorized to form and refer the matter to the so formed TRIBUNAL of at least three members who have been the past Presidents of the AMC. The decision of this tribunal on the dispute should be final and binding to all the parties and concerned individuals.”

(IX) QUORUM

(a) Quorum for the General Body Meetings shall be 1/6th of the total membership. OR 100 (Amended as of March 2011) Members, whichever is less. If no quorum is available at the time for which the meeting is called, the meeting will be adjourned and will meet again after 15 minutes for which no quorum will be necessary. (Amended as of March 2005)

(b) For the Managing Committee, the quorum shall be 10 (Amended as of March 2011) members- of which at least three shall be other than the Office-Bearers.

(X) ANNUAL GENERAL BODY MEETING :

(a) The Annual General Body Meeting of the Association shall be held not later than 31st March every Year.

(b) A minimum of 4 Weeks notice shall be given for the Annual General Body Meeting.

(c) The following business shall be transacted during the Annual General Body Meeting:

  • [1] Condolences if any
  • [2] To read and confirm the minutes of the previous Annual General Body meetings / SpecialGeneral Body Meeting if held.
  • [3] Business arising out of the minutes
  • [4] To consider and adopt the audited accounts and Annual Reports submitted to it by theManaging Committee.
  • [5] Elect the Office-Bearers and Members of the Managing Committee.
  • [6] To appoint Auditors who shall hold office until conclusion of next Annual General BodyMeeting.
  • [7] Amendments, if any.
  • [8] To take up any other matter for its consideration pertaining to the aims and objects of theAssociation with the permission of the Chair.

(XI) EXTRA-ORDINARY GENERAL BODY MEETING

(a) SPECIAL GENERAL BODY MEETING :

A special meeting of the General Body may be called by the Hon. Secretary by a circular in writing with at least 21 days notice as per the resolution of the Managing Committee.

(b) REQUISITION MEETING

Requisition meeting may be called either by the managing committee or by at least FIFTY members of the Association within twenty one [21] days of the receipt of requisition by the Secretary. If the Secretary fails to call the requisition meeting within 21 days, the requisitionists may call the said meeting within 10 days next. In such a meeting only the specific agenda will be discussed and no more. Such requisition shall specify the object of the meeting proposed to be called and shall be delivered to the registered office of the Association. Any resolution passed by 2/3 members of the Association on the said agenda in the requisition meeting present and voting; shall be binding on the Association.

(c) In case of such a meeting if there is no quorum as is provided in Article [IX] of this constitution, the meeting shall stand dissolved.

(XII) POWERS AND FUNCTIONS OF THE MANAGING COMMITTEE :

Functions of the Managing Committee shall be as follows :

(a) President shall preside over all meetings.
In absence of the President, Vice-President shall occupy the chair. In the absence of both of them, any member elected by the members present at the meeting, shall preside at the meetings.

(b) The Hon. Secretary shall keep the minutes of the meeting of the Association and Committee Meetings and conduct all correspondence, convene meetings, exercise supervision over the day to day affairs of the Association. He shall maintain the required register and records.

(c) The Hon. Treasurer shall collect subscriptions and shall be responsible for all sums of money which may from time to time be received by the Association and for duly banking them. He shall make payments towards all the expenditures sanctioned by the Managing Committee.

He shall keep accounts of all receipts and expenditure and prepare balance sheet and get it audited by the registered Auditor appointed and the Annual General Body Meeting.

(d) Transact the business entrusted to it by the General Body, and to deal with funds, investments, properties and assets of the Association.

(e) Recommend to the General Body, affiliation of the Association to other Associations with similar objectives.

(f) Prepare regulations and Bye-Laws for the working of the Association subject to the approval of the General Body.

(g) Take up any other matter for consideration pertaining to the aims and objects of the Association, and in particular to deal with day to day matters concerning the members and activities of the Association.

(h) The Managing Committee shall have powers to remove any member from its register of members for :

  • [i] Being in arrears of subscription or other dues for more than one year.
  • [ii] Any other cause deemed to be good and sufficient by the Managing Committee by Three Fourth Majority of the members present and voting. provided the member [including office bearers] is given adequate opportunity to explain his conduct; and provided further that the general body an Extra-Ordinary General Body Meeting called for by the three fourth majorities of the members present and voting.
  • [iii] Clause III – The MC shall have powers to SUSPEND any members from its Register for any cause or acts deemed derogatory to the dignity of the Profession and to the AMC as pointed out in SEC IV, Sub Sec B, Clause I (a) (Removal of a member). The MC shall issue a show cause notice to the concerned member asking for a reply within four weeks of the show cause notice received by him. The reply if any, will be scrutinized by the office bearers whose report or recommendation will be tabled before the ensuing MC meet where a majority of ¾ members present and voting could justify a recommended suspension of the concerned member. (28TH MARCH 2010)

(i) The Managing Committee may at its absolute discretion admit again any member who has resigned or whose name has been removed from the register of membership.

(j) If the member of the Managing Committee of the Association remains absent [without informing the Hon. Secretary], for 3 consecutive meetings, of the respective committees; without giving due notice of his inability to attend, he shall cease to hold office in that committee.

(k) The meeting of the Managing Committee shall be convened by the Hon. Secretary as often as may be necessary, subject to a minimum of 4 meetings every year. Seven [7] Days notice shall be necessary for such a meetings, except that for an urgent business, when a shorter notice of not less that 24 hours may be given.

(l) The Hon. Secretary shall convene a meeting when ordered by the president or written requisition of at least five members of the Managing Committee at a minimum Two days notice.

(m) To make, draw, execute, accept, endorse, discount, buy, sell, transfer, pledge and otherwise

deal with promissory notes, cheques, registered notices and other negotiable instruments or;

(n) To commence, prosecute, defend, appear, contest, continue, compromise, submit to arbitration, submit to decree or judgment, abandon civil, criminal, administrative, revenue municipal arbitration, cancellation, or other proceedings or enquiry for the benefit or in furtherance or in connection with the subject of the Association or any one of them.

(o) To appoint such person or persons as the Association may deem fit for the purpose of representing the Association in any legal proceedings to be instituted by or against the Association.

(p) Generally to do, execute and perform all such acts, deeds and things as are incidental or conductive or as may be needed by the Association to be incidental or conducive to the attainment of the above objects or any of them.

    • (p) The Managing Committee has the authority to collect contributions from all the members attending any function or meeting organized by the Association in the form of incidental or other charges whenever the Association incurs any expense for the same. The amount shall always be decided by the Managing Committee at an earlier meeting and the same shall be binding on all the members attending any such function or meeting.

Elected members, Zonal Directors, Chairpersons of various cells and Trustees will enjoy the voting rights at the Managing Committee meeting but only one vote will be allowed per person, irrespective of the number of the posts held by the person. (Amended as of March 2007).

(XIII) FUNDS OF THE ASSOCIATION:

There shall be a general fund of the Association formed by the subscriptions, donations etc. The funds of the Association shall be deposited in Banks in the name of the Association and shall be operated jointly by any two of the following i.e. President, Hon. Secretary, Hon. Treasurer and Joint Treasurer. (amended on 18-sep-2011)

The chairperson of the cell that has an independent bank account will also be an authorized signatory for the said account. (amended on 18-sep-2011)

However, Treasurer, preferably will be one of the signatories, except in extra-ordinary circumstances. Eighty percent of the Life Membership subscription shall be transferred to the CORPUS of the Association. Excess of funds, if any, may be transferred to the corpus by the Managing Committee from time to time to be ratified at Annual General Body meeting. The corpus will be operated by the “Board of Trustees.”

(XIV) GENERAL FUNDS OF THE ASSOCIATION:

The General fund of the Association shall not be spent on objects other than the following :

(a) Payment of Salaries & expenses of the Office Staff of the Association.

(b) Payment of expenses including Audit of Accounts of the General Funds of the Association.

(c) Prosecution / defense of any legal proceedings to which the Association is a party, when such prosecution or defense is undertaken for the purpose of securing or protecting any rights of the Association.

(d) To incur expenses for publication of periodicals, arranging seminars, symposia, or scientific meetings etc., mainly for the purpose of upgrading knowledge, medico-legal aspects in practice etc. and t o deal with problems related to medical profession.

(e) To implement any of the Aims & Objects mentioned in the Memorandum, Rules & Bye-Laws.

(XV) OFFICIAL YEAR

The Official Year of The Association shall be from 1st April to 31st March.

(XVI) OFFICIAL LANGUAGE

Official Language of the Association shall be English.

(XVII) BOARD OF TRUSTEES :

(a) Eligibility for Post of Member of Trust Board of AMC “One who has been member of the MC of the AMC for at least FIVE years consecutively or separately, and has been a Past President of the AMC.”AND “One who has been member of MC of the AMC for at least TEN years either consecutively or separately and has held the post of either Vice President, or Zonal Director or Chairman of a cell. (28TH MARCH 2010)

(b) The Board of Trustees shall consists of SIX MEMBERS appointed for THREE YEARS in the Annual General Meeting in the first place and will be Ex-Officio Members of the Managing Committee. Subsequently, each Member of the Board of Trustees will retire on completion of his / her term, and will be eligible for re-nomination if he / she desires OR ELSE, in his / her place, a Full Member eligible as in (a) above shall be nominated. The Managing Committee is authorized to recommend the nominees to the General Body and this will be ratified during the Annual General Meeting of the General Body. (as amended on 29th March 2009).

(c) The Managing Trustee of the Board of Trustees shall be selected by the Board of Trustees from amongst themselves.

(d) The members of the Board of Trustees will be permanent invitees for every meeting of the Managing Committee.

(e) The President, Hon. Secretary, Hon. Treasurer will be ex-officio members of the Board of Trustees and have rights to deliberate, discuss, in the meetings and exercise voting rights. A minimum of 3 members of the Board of Trustees shall be present. In case of a tie, the Managing Trustee shall exercise a right of Casting Vote.

(f) In case of a vacancy in the Board of Trustees, the Managing Trustee of the Board, will have right to select a member as one of the Trustees on the Board; from amongst full-members of the Association.

(g) The Corpus will be operated by any two of the Board of Trustees.

(h) Eighty percent of the Life Membership Subscriptions will be put in the Corpus and the remaining amount may be utilized by the Association as decided by the Managing Committee. Excess of funds, if any, may be transferred to the Corpus fund by the Managing Committee from time to time; to be ratified by the General Body.

(i) The Board of Trustees shall be the Custodians of the Immovable Property, Assets and the Corpus of the Association. They shall have the rights to the policy decision in connection with the management and administration of the Property.

The board of Trustees shall consist of seven eligible members appointed for a term of three years at an AGM of the AMC. Subsequently on completion of his term as trustee, each member shall retire from the Trust Board.

AND if eligible as in clause below, Will seek re nomination IF HE SO DESIRES (Where such a desire must be expressed in writing by the retiring Trustee and handed over to the office of the President of the AMC).

Such vacancies occurring in the trust Board created by retiring members who may or may not be eligible for re nomination to the Trust Board, will be occupied or filled up by the incumbent MC of the AMC which is authorized to RECOMMEND eligible Names to fill up the vacancies so occurring.

Should the number of eligible and willing candidates exceed the vacancies in the Trust Board, incumbent MC of the AMC shall select by secret ballot winning candidates and recommend their names to the next AGM of the AMC for ratification.

In the event of failure of the General Body to ratify or approve of such recommended name / names of candidates to occupy the post of Trusteeship of the organization, the incoming MC of the AMC will deliberate and make available a fresh list of candidate / candidates whose nominations shall be subject to ratification by a special GB called for this special reason.”

“The Managing Trustee of the Board of Trustees shall be selected EVERY YEAR by the Board of Trustees from amongst themselves by a secret ballot. No Trustee shall occupy the post of Managing Trustee for a period of more than three years continuously or separately.”

“The President, Hon. Secretary, Hon Treasurer AND PRESIDENT ELECT will be ex-officio members of the Board of Trustees and have rights to deliberate, discuss, and exercise voting rights.”

“No member can be a Trustee for more than Nine years either consecutively or separately.”

“If a Trustee were to retire or resign from his Trusteeship at any time before the completion of his one term of three years that part of the completed year will be taken to mean a complete year for the purpose of specifying the time period of his Trusteeship.”

“The members of the Board of Trustees will be permanent invitees for every meeting of the Managing Committee, and as ex officio members who are permitted to deliberate and vote on all the issues.”

“A minimum of 5 (FIVE) members of the Trust Board shall be present at any official meeting of which at least 4 (FOUR) must be Trustees. In case of a tie, Managing Trustee shall have a Casting Vote.”

“In case of a vacancy in the Board of Trustees, created by the resignation, incapacitation or death of a trust board member BEFORE THE EXPIRY OF HIS TERM, such a vacancy will be TEMPORARILY filled up by the existing TRUST BOARD MEMBERS by appointing an eligible member by mutual consent and acceptance. Such an appointee selected by the trust Board will officiate as a temporary trustee till such a vacancy is filled up by the regular ongoing incumbent MC, meeting towards the final days of its term and making its recommendation to the ensuing AGM of the AMC.” (28TH MARCH 2010)

(XVIII) CHAIRPERSON OF CELL :

(a) Full member who has been a member of the Managing Committee for at least 5 years in the past of which at least two years should be as an Office Bearer.

(b) The Chairperson will be appointed for THREE YEARS in the Annual General Meeting and will be Ex-Officio Member of the Managing Committee during his or her tenure. Subsequently, the Chairperson will retire on completion of his or her term, and will be eligible for re-nomination if he / she desires OR ELSE, in his / her place, a Full Member eligible as in (a) above shall be nominated. The Managing Committee is authorized to recommend the nominee to the General Body and this will be ratified during the Annual General Meeting of the General Body.

(c) Following Cells are constituted :- (Amended as of March 2011)

  • MEDICO-LEGAL CELL
  • HEALTH & ACCIDENT INSURANCE CELL
  • HEALTH INFRASTRUCTURE CELL
  • MEDICAL COUNCILS INTERACTION CELL
  • CONSULTANTS BENEVOLENT SCHEME CELL
  • SOCIAL SERVICE CELL
  • PUBLIC RELATION CELL
  • ENVIORNMENT PROTECTION CELL

To constitute an Environmental Protection Cell to air, suggest methods, and actively help the concerned Authorities introduce the best possible Environmental Norms for the betterment of the Health and Welfare of the Nation. The cell will help in actively participating in every environmental concern which includes water, air or noise pollution, etc.

To SELECT a Chairman to head such a cell and authorize him to form his Committee in the new MC.

The selected Chairman will have a term of office for ONE year in the beginning. In subsequent years the incumbent MC will recommend the name of a Chairman as different cells of AMC. The tenure of the chairman shall be three years subsequently like any other cell of AMC (28th March 2010)

Chairpersons of cells can not continue for more than three consecutive terms; each term being of three years. (Amended as of March 2007).

(XIX) AMENDMENTS

a) Proposal for amending the constitution may come with 4 weeks notice either from the Managing Committee, or 6 weeks from the full member through the Managing Committee for placing before The Annual General Body or a Special General Body Meeting.

(b) The Constitution shall stand amended if the proposal is approved by the majority or not less than TWO THIRDS of the valid votes counted.

(c) So far as the amendments in the Memorandum of the Association are concerned, the provisions of Section 12 & 12A of the Societies Reg. Act, 1860; shall apply.

(XX) DISSOLUTION

The Association shall be dissolved only on the decision taken by the THREE – FIFTH of the total membership of the Association. Such a decision shall be taken in the specially convened Meeting with at least one month’s notice. On dissolution, the funds and Assets shall be adjusted as provided in Section 13 & 14 of the Societies Registration Act., 1860.

 
ASSOCIATION OF MEDICAL CONSULTANTS (BOMBAY)
: CURRENT SCHEDULE OF ENTRANCE FEES AND SUBSCRIPTIONS:

(I) ENTRANCE FEES :

(a) Ordinary Full Members /

Ordinary Associate Members/
(Single)

Rs. 100 /-
(b) Ordinary Full Members / Ordinary Associate Members
(Joint Couple)
Rs. 200/-

(II) SUBSCRIPTIONS :

[A] Full Members :

(a) Ordinary Member
(Single)

Ordinary Member
(Joint couple)

Annual Subscription of Rs.1000/- per year.
Due on beginning of each Association year.

Annual Subscription of Rs. 1800/- per year
Due on beginning of each Association year.

(b) Life Member
(Single)

Life Member
(Joint Couple)

Rs.8000/- payable only once.
(Any member who joints AMC within two years of acquiring post graduate qualification shall get 25% concession)

Rs. 12000/= payable only once.

(c) Patrons Rs. 10000/= payable only once.

[B] Associate Members :

(a) Student Members Annual subscription of Rs.100/= per year
Due on beginning of each Association year
(b) Associate Ordinary member
(Single)

Associate Ordinary Member
(Joint Couple)

Annual subscription Rs.1800/= per year
Due on beginning of Association year.

Annual Subscription of Rs. 3000/= per year
Due on beginning of Association year.

(c) Associate Life Member
(Single)

Associate Life Members
(Joint Couple)

Rs. 8000/= payable only once.

Rs. 12000/= payable only once.